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1. Reference Files
1.1 Financial Periods
More>>Reference Files>>Administration>>Company Details>>Periods
Create financial periods to reflect those used in your finance system.
When adding or importing income and expenses into AusFleet, the transactions are posted to the correct period based on the transaction's date.
If the period in which the transaction date falls has been closed (e.g. if the invoice is received after period has been closed), the transaction is posted to the next available open period.
See also: Creating Financial Periods
1.2 Transaction and Expense Types
More>>Reference Files>>Debtors>>Transaction Types
More>>Reference Files>>General Expenses>>Expense Types
Whenever an expense or income amount is entered in AusFleet it must be allocated to a Transaction Type, which describes and classifies the record for reporting and interfacing purposes.
If you use General Expenses module, this has its own classifications, called "Expense Types".
Some are system references which cannot be changed but you can create as many other as you wish to meet your organisation's needs.
1.3 Accounts & Ledger Codes
•These references are used only where a financial interface has been created by AusFleet Support
•During interface deployment, AusFleet staff will assist with creating these references
•Their purpose is to act as a cross reference between transaction types in AusFleet and Account codes in the finance system
Interfacing has many benefits including:
•Avoiding double data entry
•Improved data integrity across systems
•Reduced opportunity for human error
•Sharing information
•Allows the use of specialised systems for different teams
To discuss interfacing to finance, asset, personnel and other systems contact your Account Manager or AusFleet Support
on 02 9986 2800.
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